How are workflows defined within Sitecore?

Workflows in Sitecore are defined through the content editor using states and actions. This approach allows developers and content editors to create, modify, and manage workflow processes directly within the Sitecore interface.

In Sitecore, a workflow consists of different states that a piece of content can progress through, with each state containing specific actions that can be performed, such as approving, rejecting, or notifying users. This functionality is highly customizable, enabling organizations to tailor workflows to fit their specific content management processes.

Utilizing the content editor for workflow management offers advantages such as intuitive design, visual representation of workflow stages, and easy access for both developers and content authors. This method promotes collaboration within teams, creating a seamless process for content creation and approval.

Other methods mentioned, like using external workflow management software or relying solely on built-in templates from Sitecore, would not provide the flexibility and integration that Sitecore's native capabilities offer. Additionally, using direct database commands to define workflows would not be practical or advisable, as it bypasses the user-friendly and structured approach that the content editor provides.